Terms and Conditions for Choirs visiting Schloss Stuppach:

 These Booking Conditions, together with our privacy policy and any other written information we brought to your attention before we confirm your booking, apply to your booking with The Original Manuscript Society (“OMS”, “we” or “us”). “OMS” or “Original Manuscript Society” is owned by OMS Events Limited, a UK Limited Company Registration Number: 15645061). Please read them carefully as they set out our respective rights and obligations. In these Booking Conditions references to “you” and “your” include the first named person on the booking and all persons on whose behalf a booking is made or any other person to whom a booking is added or transferred.

We act in the following capacities: as an “Agent” to book rehearsal and performance space and associated activities at the Castle, Schloss Stuppach, situated at Stuppach in Austria (“Supplier”).

Your Choir is the “Arranger” of the visit and as such is responsible for the welfare and wellbeing of all members of its Choir and any associated personnel (such as Conductors, Pianists and Soloists) at all times.

By making a booking, the first named person on the booking agrees on behalf of all persons detailed on the booking that:-

·       He/she has read these terms and conditions, is over 18 years of age and has the authority to and does agree to be bound by them;

·       He/she consents to our use of information in accordance with our Privacy Policy.

1. BOOKING, CONFIRMATION AND PAYMENT

To secure a booking, you should complete the online Booking process. We shall then send an email to you with payment details. To keep costs low, we ask that you pay by direct bank transfer. Please ensure that you pay any bank charges so that we receive the amount advertised in UK Pounds.

No contract will come into existence until:

·       we have sight of your insurance documents

·       we have issued an invoice and

·       we have received full payment in cleared funds of the advertised amount.

2. SCHLOSS STUPPACH
The Supplier, Schloss Stuppach, provides workshop space for learning/rehearsal/performance and lunch/tea and coffee.
It will not provide, and is not responsible for, the following:

·       Conductor, Pianists and Soloists

·       Food outside lunch and tea/coffee

·       Transport of any type

·       Accommodation

·       Health and wellbeing of members and associated personnel of the visiting Choir

The Arranger must arrange for the above services.

TIMINGS
Timings of each day are as follows:

09:00 - Arrive at Schloss Stuppach.
Welcome and Schloss Stuppach Tour (on first day only) and coffee break.

09:30 - “Count Walsegg and the Mozart Requiem” Lecture by Reinhard Zellinger or alternative host

10:00 to 12:30 - Choir Session 1.

12:30 to 13:30 - Lunch.

13:30 to 15:00 - Choir Session 2.

15:00 to 15:30 - Coffee break.

15:30 to 17:00 - Choir Session 3.

Choir leaves Castle at 17:00 if no Performance.
If there is a Performance, then this commences at 18:00 and the Castle closes at 20:00

3. PRICING

All workshop bookings will be acknowledged in the email you will receive after placing your booking on www.originalmanuscriptsociety.com . This email will include an invoice, insurance requirements and payment details. Due to anticipated demand, all invoices must be paid by bank transfer upon receipt of this email. A refund policy is in place and please see this in Section 5 below.

Bookings will be confirmed by email as soon as the necessary insurance documentation is approved and OMS is in possession of cleared funds.

4. VAT

There is no UK VAT payable as the service takes place outside the UK. The price paid includes all Austrian taxes.

5. REFUND POLICY

The refund policy is as follows:

To ensure that OMS is not out of pocket for any decision a choir might make not to attend after a booking has been made and accepted, OMS will pass on any banking charges to the Arranger. Thus a “full refund” will mean a refund of the amount paid LESS any banking charges. PLEASE MAKE YOURSELF AWARE OF THIS POLICY BEFORE BOOKING TO AVOID MISUNDERSTANDING WHEN REFUNDS ARE MADE.

Refunds will be made as follows:

·       100% (less the amounts as described above) more than 120 days before the date of the visit to Schloss Stuppach.

·       75% (less the amounts as described above) between 90 and 120  days before the date of the visit to Schloss Stuppach.

·       50% (less the amounts as described above) between 60 and 90 days before the date of the visit to Schloss Stuppach

·       Zero refund if the visit is cancelled from 59 days before the visit to Schloss Stuppach.

6. ALTERATIONS BY YOU

If, after we have confirmed a booking, you request a change in the dates, we will do our best to meet your revised requirements. If you decide to cancel because a suitable new date cannot be agreed, then the refund policy in Section 5 applies. Any such requests received after 90 days before arrival will be treated as a refund and the terms in Section 5 will apply.

7. CANCELLATION BY YOU

If you decide to cancel your confirmed booking outside the time covered by Section 5, you must notify us by email to mark@originalmanuscriptsociety.com . Your notice of cancellation will only take effect when it is received in writing by email.

8. IF WE CHANGE OR CANCEL YOUR BOOKING

We may in exceptional circumstances be required to cancel your booking, in which case a full refund of all monies paid will be made to you. We regret we cannot meet any expenses or losses that you may incur as a result.

Very rarely, we may be forced by “force majeure” (see section 13 below) to change or terminate your arrangements after you have left your homes. If this situation does occur, we regret we will be unable to make any refunds, pay you compensation or meet any costs or expenses you incur as a result. It is important that you have these eventualities covered in your own insurance policy.

9. CONTRACT

Your contract is with Schloss Stuppach and its booking conditions apply as paid out in these Terms and Conditions. As Agent, we accept no responsibility for the actual provision of the services. Our responsibilities are limited to making the booking in accordance with your instructions. We accept no responsibility for any information about the services that we pass on to you in good faith. However, in the event that we are found liable to you on any basis whatsoever, our maximum liability to you is limited to the cost of the booking of your services (or the appropriate proportion of this if not everyone on the booking is affected).

10. INSURANCE and HEALTH AND SAFETY and RISK ASSESSMENT

Adequate travel/health/liability insurance is a condition of your contract. You must take out a policy of insurance to cover you and your party against all costs as a result of:

·       cancellation by either you or us.

·       accident or illness during your time at Schloss Stuppach, damage to Schloss Stuppach and other expenses.

·       damage to the fabric or furniture or fittings at Schloss Stuppach to the value of €500,000.

If you fail to travel with adequate insurance cover, we will not be liable for any losses for which insurance cover would otherwise have been available.

During your time at Stuppach, you are responsible for the health and safety of the Choir and any personnel (such as Conductor, Pianists or Soloists) you might bring along. The Arranger must provide OMS with a suitable travel/health insurance policy before a booking is confirmed. This policy must include:

·       Health and re-patriation cover to the appropriate level

·       Accident cover in the case of an individual incurring an accident whilst visiting Schloss Stuppach for the event.

·       Any cancellation costs as a result of you or OMS or Schloss Stuppach cancelling the event

·       Cover for any damage to the fabric of Schloss Stuppach

ILLNESS
Should any illness occur with one of the Arranger’s members or personnel (such as Conductors, Pianists and Soloists) it is the responsibility of the Arranger to deal with the issue. For the avoidance of doubt, neither Schloss Stuppach nor OMS are responsible for any illness or for any costs associated with an illness which might occur during the visit. Schloss Stuppach will provide the Arranger with contacts for local hospitals well in advance of each visit and it is the responsibility of the Arranger to use these contacts if needed. The Arranger must ensure that one person in the Choir is able to speak German so that a clear and concise message can be given to the hospital. Schloss Stuppach will not be responsible for dealing with the hospital or any doctor AT ANY TIME.

RISK ASSESSMENT
The Arranger must undertake their own Risk Assessment as soon as they arrive at Schloss Stuppach or beforehand. A standard Risk Assessment form will be provided to the Arranger upon booking confirmation. Any accidents which take place, which do not involve a member of the staff of Schloss Stuppach, are the responsibility of the Arranger to deal with. The Arranger will have completed the Risk Assessment form and must brief its members and associated personnel (such as Conductors, Pianists and Soloists) of any hazards. The Arranger is responsible for any accident resulting from an incomplete Risk Assessment form or non-communication of the Risk Assessment form to its members or associated personnel (such as Conductors, Pianists and Soloists).

11. BEHAVIOR

It is a condition of your contract that you act with reasonable kindness, prudence and circumspection. In the event of you causing any accidental damage or breakage you will be liable for the full cost of any repairs or replacements which may be required. You agree to indemnify us for the full amount of any claim (including all legal costs) made against us by the supplier or any third party should your conduct fall below an acceptable standard and damage / loss is caused as a result.

12. COMPLAINTS

In the event that you have any concerns or cause for complaint, please inform the staff at the Schloss Stuppach and your complaint will be resolved locally. We are acting as Agent, so the contract for your arrangements is between you and the Schloss Stuppach and any queries or concerns should be addressed to them. We will of course assist you with this if we can – please contact us for further information.

13. FORCE MAJEURE

We will not be liable or pay you compensation if our contractual obligations to you are affected by any event which we or the Schloss Stuppach could not, even with all due care, foresee or avoid. These events can include, but are not limited to war, threat of war, civil strife, terrorist activity and its consequences or the threat of such activity, riot, the act of any government or other national or local authority, industrial dispute, natural or nuclear disaster, fire, chemical or biological disaster, epidemics, pandemics (including the ongoing effects of the Covid-19 pandemic) and all similar events outside our control or that of the supplier concerned.

14. LAW AND JURISDICTION

These Booking Terms and Conditions are governed by English Law and the courts of England and Wales shall have sole jurisdiction over any dispute arising out of them.

15. DATA PROTECTION AND PRIVACY

Please see our Privacy Policy contained on our website for full information regarding the way in which we use and store your personal data.

Terms and Conditions dated 07 April 2025.

The tea/coffee breaks are included in the fee.

Daily lunches are €50 per person and this is payable directly to the Castle when you visit. Please deal directly with the Castle for arrangements.

After your Performance, you might like a bottle to celebrate. These can be purchased directly from the Castle on the night itself.

We shall provide you with a list of local hotels and restaurants.

It is your responsibility to make arrangements with the provider directly.

All transport to and from Schloss Stuppach are your responsibility.